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Space management
Instel manages and optimises the use of spaces, facilitating automatic user allocation or booking
Work environments are dynamic, flexible and mobile and require tools that adapt to this new reality.
Efficient management of work and collaboration spaces enables companies to maximise their employees' productivity by making the booking and occupancy process quick and easy.
How can Instel help you?
Instel helps you to manage your organisation's shared resources in a simple, agile and smart way. A multi-centre and multi-company solution for booking spaces and requesting services that can integrate with Active Directory, MS Exchange, Outlook.
Benefits
- Improved productivity. Through automation.
- Simplicity. Through a simple and intuitive interface.
- Promotes more efficient processes. Search by availability, by centre, by capacity, by available resources.
- Improves user experience. Automatic assignments, sending reminder emails.
- Integration with collaboration tools. Integrates with the organisation's other subsystems.
Caso de éxito
Manufacturers
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Space management
Maximize the use and control of your spaces with smart technology
We help you transform the management of your facilities with solutions that automate bookings, ensure secure access, and provide real-time visibility for agile, data-driven decision-making.
OUR SOLUTIONS
Smart reading devices
A single device for bookings and access control
Multi-function devices that combine the ability to book spaces and validate access from a single unit, showing availability, enabling reservations, and controlling physical entry.
Components and architecture
- 7” touchscreen with intuitive interface
- RFID/NFC reader and QR code scanner
- LED indicator of space status (available, occupied, reserved)
- PoE / Ethernet / CAN Bus connectivity
- Relay outputs and digital inputs
- Cryptographic security
- Integration with corporate calendars (Google, Outlook, Teams)
Operational advantages
- Booking and access management from a single point
- Improved user experience
- Reduced unused bookings (automatic release)
- Savings on devices and cabling
- Modern and professional environment image
Space management software
Unified platform to coordinate, automate, and analyze space usage
Centralized management system that allows users to book from any device and administrators to monitor occupancy, automatically release unused spaces, and generate detailed reports.
Components and architecture
- Room, desk, parking, and other booking modules
- Booking calendar synchronized with external calendars
- Usage display panels
- Automation of bookings and cancellations due to non-use
- Occupancy and traceability reports
- Management of services linked to the booking (cleaning, support…)
Operational advantages
- Improved planning and resource utilization
- Reduced conflicts and manual tasks
- Optimization of available space
- Data-driven decision-making
- Compliance and booking traceability
Space management software
Unified platform to coordinate, automate, and analyze space usage
Centralized management system that allows users to book from any device and administrators to monitor occupancy, automatically release unused spaces, and generate detailed reports.
Components and architecture
- Room, desk, parking, and other booking modules
- Booking calendar synchronized with external calendars
- Usage display panels
- Automation of bookings and cancellations due to non-use
- Occupancy and traceability reports
- Management of services linked to the booking (cleaning, support…)
Operational advantages
- Improved planning and resource utilization
- Reduced conflicts and manual tasks
- Optimization of available space
- Data-driven decision-making
- Compliance and booking traceability
Identification technologies
Multiple authentication options
Reading and validation technology that adapts to the user profile, area sensitivity, and device type.
Components and architecture
- RFID cards: Fast contactless reading from physical credentials
- Facial biometrics: Authentication via facial recognition
- Fingerprint biometrics: Access via the user’s fingerprint
- Mobile (QR, NFC, App): Digital credentials from phone or app
Operational advantages
- Smooth access experience
- Security adaptable to each scenario
- Reduced errors and impersonation
- Flexible implementation in different environments
- Time savings in access management
SUCCESS STORIES
Our latest projects
HOW WE WORK
From the initial audit to ongoing support, we work in sync with your IT and Facility teams to ensure optimized, easy-to-use space management aligned with your daily operations.
Technical audit
Space usage analysis → Clear diagnosis with improvement map
Network design
Architecture adapted to your needs → Documented, scalable, and realistic project
Installation
Phased deployment without interrupting operations → Functional and certified infrastructure
Management and support
Integration with other management systems → Full traceability and agile support
OUR TECHNOLOGICAL PARTNERS
Strategic alliances driving innovation
Other access and presence control solutions
Discover the rest of our portfolio
Space management
Optimise the management of meeting rooms, classrooms and other shared spaces.
Visit management
Manage visitor control in your organisation simply and intuitively.
Corporate marking
Obtain effective schedule management that improves productivity and performance.
Physical access control
It guarantees fast and secure identification and access.